CONSTITUTION OF: SAVE FLIXTON GREEN BELT ADOPTED ON: 10/03/2017
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NAME - The name of the Group shall be: Save Flixton Green Belt
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AIMS - The aims and objectives of the Group shall be to:
a) Ensure that all existing Flixton Green Belt boundaries remain intact with no houses built on it.
b) Campaign for the full development of brownfield sites across Flixton and Trafford before Green Belt is even considered along with the necessary infrastructure.
c) Gather signatures on petitions to further our aims.
d) Support the preservation of wildlife within Flixton Green Belt area.
e) Support the Save Greater Manchester Green Belt Group where it benefits Saving Flixton Green Belt.
f) Publicise information during the campaign.
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POWERS - In order to achieve its aims and objectives, the Group may:
a) Raise money.
b) Open bank accounts.
c) Pay all necessary expenses involved in the running of the group.
d) No member shall benefit financially from his/her involvement in the group.
e) Hold regular meetings to ensure the group operates effectively .
f) Organise events.
g) Invite appropriate advisers to attend committee meetings.
h) Do anything that is lawful which will help it to fulfil its aims.
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MEMBERSHIP
a) Membership of the Group shall be open to anyone who is interested in helping the Group to achieve its aims and objectives and willing to abide by the rules of the Group.
b) Membership shall be available to anyone without regard to gender, race, nationality, disability, sexual preference, religion or belief.
c) Every individual member shall have one vote at General Meetings.
d) The membership of any member may be terminated for good reason by the Management Committee but the member has a right to be heard by the Management Committee before a final decision is made.
e) Elected officials (Chairperson, Vice Chair, Secretary and Treasurer) will provide a minimum of 28 days' notice if they wish to resign their post.
f) The initial management committee positions agreed upon adoption of this Constitution shall be for a term of 1 year. At this time, they will be subject to re election on an annual basis at the next available Annual General Meeting/Extraordinary General Meeting.
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MANAGEMENT
a) The Group shall be administered by a Management Committee [MC] of the Officers and not more than Four other members elected at the Group's Annual General Meeting (AGM).
b) The Officers of the Management Committee shall be: the Chairperson, the Vice Chairperson, the Treasurer and the Secretary.
c) The Officers of the MC may at their joint discretion co-opt other members to join MC meetings up to a maximum of THREE.
d) Co-opted MC members shall have an advisory role and not have voting rights on MC matters.
e) The Management Committee shall meet at least THREE times a year.
f) The Chairperson shall Chair all meetings of the Group.
g) The quorum for Management Committee meetings shall be THREE members.
h) Voting at Management Committee meetings shall be by show of hands. If there is a tied vote then the Chairperson shall have a second vote.
i) The Management Committee may by a two-thirds majority vote and for a good and proper reason remove any Committee member, provided that person has the right to be heard before a final decision is made.
j) The Management Committee may appoint another member of the Group as a Committee member to fill a vacancy provided the maximum number is not exceeded.
k) The Constitution will be prominently displayed wherever the group decides to meet and copies will be provided to members on request.
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DUTIES OF THE OFFICERS
The duties of the Chairperson are to:
• chair meetings of the Committee and the Group
• represent the Group at functions/meetings that the Group has been invited to
• act as spokesperson for the Group when necessary
The duties of the Secretary are to:
• take and keep minutes of meetings.
• prepare the agenda for meetings of the Committee and the Group in consultation with the Chairperson.
• deal with correspondence.
• collect and circulate any relevant information within the Group.
The duties of the Treasurer are to:
• supervise the financial affairs of the Group.
• keep proper accounts that show all monies collected and paid out by the Group.
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FINANCE​
a) Any money obtained by the Group shall be used to further the aims and objectives of the group by the Group in collaboration with other like-minded Groups, as agreed by the Management Committee.
b) Any bank accounts opened for the Group shall be in the name of the Group.
c) Any cheques issued shall be signed by the Treasurer and one other nominated official.
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ANNUAL GENERAL MEETING
a) The Group shall hold an Annual General Meeting (AGM) in the month of March
b) All members shall be given at least 28 days' notice of the AGM and shall be entitled to attend and vote. The quorum for an AGM shall be TEN members.
c) The business of the AGM shall include:
i) receiving a report from the Chairperson on the Group's activities over the year
ii) receiving a report from the Treasurer on the finances of the Group
iii) electing a new Management Committee and
iv) considering any other matter as may be decided.
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SPECIAL GENERAL MEETING
A Special General Meeting may be called by the Management Committee or by any TEN members to discuss an urgent matter. The Secretary shall give all members fourteen days' notice of any Special General Meeting together with notice of the business to be discussed. All members shall be entitled to attend and vote.
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ALTERATIONS TO THE CONSTITUTION
Any changes to this Constitution must be agreed by at least two-thirds of those members present and voting at any General Meeting.
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DISSOLUTION
The Group may be wound up at any time if agreed by two-thirds of those members present and voting at any General Meeting. In the event of winding up, any assets remaining after all debts have been paid shall be given to another Group with similar aims.
This constitution was adopted at a general meeting of the Group on 16th March 2017.